Chapter Job Descriptions

Job descriptions and duties were taken from the most recent copy of the H.O.G. Chapter Handbook. Descriptions are not intended to be all-inclusive, but rather a basic outline of what can be expected. For more detailed information, see the H.O.G. Chapter Handbook.
Sponsoring Dealer
  		• Promotes H.O.G. and the H.O.G. chapter to potential members.
  		• Abides by the "Annual Charter for H.O.G. Chapters" and all H.O.G. operating policies.
  		• Ensures that the chapter operates in accordance with the "Annual Charter for H.O.G. Chapters" and H.O.G. operating policies.
  		• Signs annual H.O.G. Chapter Charter Application and ensures it is received in the H.O.G. office by January 31.
  		• If the chapter is incorporated, ensures the chapter complies with all corporate state annual filing requirement.
  		• Approves all chapter publications.
  		• Places chapter custom T-Shirt orders.
  		• Approves any local chapter by-laws (along with Regional Manager).
  		• Contacts the Regional Manager prior to disbanding a chapter.
  		• Contacts the Regional Manager prior to starting a chapter.
  		• Approves all fund-raisers.

    Director
  		• Works with the sponsoring dealer to uphold the "Annual Charter for H.O.G. Chapters" and H.O.G. operating policies.
  		• Assumes overall responsibility for the administration of the H.O.G. chapter and implementation of Harley Owners Group policies.
  		• Signs annual H.O.G. Chapter Charter Application and ensures it is received in H.O.G. office by January 31.
  		• If chapter is incorporated, ensures chapter complies with all corporate state annual filing requirements.
  		• Promotes H.O.G. and the H.O.G. chapter to potential members.
  		• Conducts chapter meetings.
  		• Coordinates chapter officer responsibilities.
  		• Ensures that risk management requirements set forth by the Chapter Insurance program, including procurement of necessary release forms, are met for all chapter activities.
  		• Verifies that chapter T-shirt guidelines are followed.
  		• Ensures that all trademark requirements are met.
  		• Ensures that chapter merchandise orders are supplied to the sponsoring dealer.
  		• Ensures Chapter Officer News is available to all fellow officers.
  		• Routes H.O.G. correspondence to fellow officers and to membership, as requested.

    Assistant Director
  		• Assists the sponsoring dealer and chapter director in upholding the "Annual Charter for H.O.G. Chapters."
  		• Assists the director as requested.
  		• Promotes H.O.G. and the H.O.G. chapter to potential members.
  		• Informs chapter members of H.O.G. programs and benefits. The following officers should assist you in this function:
                    ~ LOH - Ladies of Harley program and LOH Motorcycling.
                    ~ Safety Officer - Motorcycle safety programs and Safe Rider Skills program.
                    ~ Road Captain - Towing Reimbursement program.
                    ~ Photographer - Staff Photographer pin.
  		• Conducts new member orientation.
  		• Acts as the liaison between the chapter and the State Rally Committee.

    Treasurer
  		• Assists the sponsoring dealer and chapter director in upholding the "Annual Charter for H.O.G. Chapters."
  		• Collects chapter dues (no more than $24 per member per year).
  		• Manages all chapter funds.
  		• Oversees the preparation of chapter federal, state and local tax returns.
  		• Reports financial transactions to members monthly.
  		• Submits the annual financial statement to H.O.G. (by January 31).
  		• Ensures that any charitable contributions are managed according to H.O.G. guidelines.
  		• Maintains a running comparison of current year chapter finances with prior year chapter finances for presentation at Annual Meeting.

    Secretary
  		• Assists the sponsoring dealer and chapter director in upholding the "Annual Charter for H.O.G. Chapters."
  		• Oversees the administrative needs of the chapter.
  		• Keeps minutes of all chapter meetings, including "Annual Chapter Business Meeting."
  		• Ensures that all insurance requirements are met.
  		• Ensures that chapter members have a current national H.O.G. memberships.
  		• Ensures that the most current officer and chapter address information is on file with H.O.G..
  		• Maintains annual Chapter Membership Enrollment Form and Release on file for each member.
  		• Submits the following forms/reports to H.O.G.:
                    ~ H.O.G. Chapter Charter Application (once a year, by January 31).
                    ~ Other reports and forms as requested.
  		• Obtains files and maintains records of all insurance forms, including release and injury report forms.
  		• Administers the annual chapter business meeting.
  		• If chapter is incorporated, submits corporate state annual report to proper state office (or chapter attorney).

    Activities Officer
  		• Assists the sponsoring dealer and chapter director in upholding the "Annual Charter for H.O.G. Chapters."
  		• Oversees the administration of chapter events.
  		• Recruits and instructs volunteers for chapter events.
  		• Ensures that all insurance concerns and requirements are met for chapter events.
  		• Oversees the collection of appropriate release forms for chapter events.
  		• Assists the director and secretary with the implementation of the Risk Management program, including procurement of insurance and release forms.

    Ladies of Harley Officer
  		• Assists the sponsoring dealer and chapter director in upholding the "Annual Charter for H.O.G. Chapters."
  		• Encourages women members to take an active part in the chapter.
  		• Answers questions about the Ladies of Harley program.
  		• Informs members of LOH benefits and activities.
  		• Coordinates LOH chapter activities.

    Road Captain
  		• Assists the sponsoring dealer and chapter director in upholding the "Annual Charter for H.O.G. Chapters."
  		• Assists in planning routes for chapter rides.
  		• Educates chapter members about the Towing Reimbursement Program.
  		• Assists in keeping the chapter informed of all H.O.G. programs.
  		• Educates chapter members about group riding techniques.
  		• Informs chapter members of any hand signals used by the chapter on group rides.
  		• Assists in obtaining signed release forms for chapter rides.
  		• Acts as a guide for organized chapter rides.

    Editor
  		• Assists the sponsoring dealer and chapter director in upholding the "Annual Charter for H.O.G. Chapters."
  		• Authors, edits, and facilitates the distribution of chapter publications, including the chapter newsletter.
  		• Presents any chapter publications (written, electronic, oral, etc.) to the sponsoring dealer for approval prior to their use.
  		• Organizes and assembles written material for the chapter.
  		• Submits chapter events to Hog Tales for publication.
  		• Submits chapter suggestions to the Chapter Officer News.
  		• Informs chapter members of chapter activities by printing them in the chapter newsletter.
  		• Promotes H.O.G.'s fun, family-oriented philosophy in all chapter publications.
  		• Sends a copy of all publications to the H.O.G. office.

    Safety Officer
  		• Assists the sponsoring dealer and chapter director in upholding the "Annual Charter for H.O.G. Chapters."
  		• Provides Motorcycle Safety Foundation information to members.
  		• Educates members about the Safe Rider Skills program.
  		• Assists the Road Captain in planning routes for chapter rides.
  		• Assists the Road Captain in educating members about group riding techniques.
  		• Assists the Road Captain in informing chapter members of any hand signals used by the chapter..
  		• Assists in the collection of signed release forms.

    Photographer
  		• Assists the sponsoring dealer and chapter director in upholding the "Annual Charter for H.O.G. Chapters."
  		• Takes and organizes chapter photos for chapter publications, Hog Tales and a chapter history album.
  		• Submits chapter photo to Hog Tales when requested.

    Historian
  		• Assists the sponsoring dealer and chapter director in upholding the "Annual Charter for H.O.G. Chapters."
  		• Organizes written accounts of chapter activities, records names of chapter officers, notes membership levels, etc..
  		• Organizes photos of chapter activities, officers, members, etc..

    Historian may want to
  		• Work with the chapter Photographer or other members to assemble a collection of photos and materials that document the life of the chapter.
  		• Create a permanent history of the chapter that can be stored in a "chapter library" at the dealership.
  		• Assemble historic material that may be utilized in articles for both the chapter publications and Hog Tales.

       

    Updated